Academic and University Policies

Academic Appeals
Academic Probation & Suspension
Academic Misconduct
Academic Work Load
Add / Drop Instructions

Admissions/Enrollment as a Special Student

Administrative Withdrawal
Alumni Application
Attendance / Graduation Verification
Auditing Courses
Cancellation of Courses
Cap and Gown

Change of Address / Name
Change of College/Major
Class Attendance
Dropping Courses
Enrollment Cancellation
Enrollment Holds
Enrollment Instructions
Environmental Health, Safety Procedures & Precautions
Extrainstitutional Learning
Full-Time Enrollment
Grading Regulations - Incompletes
Grading Regulations - Withdrawals/ Drops
Grading System
Graduation Ceremony
Graduation Fee
Graduation Guidelines
Honors Program
Insufficient Enrollment
Late Registration

Leave of Absence
Norman Campus Courses
ONENET Network
Prevention of Alcohol Abuse & Drug Use
Reasonable Accommodation
Release of Student Information
Residency Policy & Petition
Smoking Policy
Standards for Scholarship
Student Responsibility
Teachers English Proficiency
Transcripts
Veterans Policy

Withdrawal for False Information
Withdrawal Procedures

Academic Appeals

In each college of the University, there shall be established an Academic Appeals Board consisting of an equal number of students and faculty. Faculty members of the board will be chosen by the faculty of the college for a term determined by the faculty. Student members of the board will be appointed for a term of one year by the dean of the college upon recommendations from the college Student Association President.

The responsibility for academic evaluations of students rests with the faculty. If a student feels he or she has received a prejudiced or capricious evaluation by an instructor, and if he or she is unable to resolve the matter in conference with the instructor or the departmental chair, an appeal may be made to the appeals board of the college offering the course. Any thesis and dissertation appeals shall be heard by the Graduate College Appeals Board.

(a) It shall be the primary function of a Board to adjudicate disputes which have not been satisfactorily resolved at the department level.

(b) A Board will hear a case only after a student has notified an instructor of a dispute over an academic evaluation and after the student has made an unsuccessful attempt to resolve differences with the instructor, if necessary in consultation with the departmental chair. In cases of end-of-term evaluations, a student must notify an instructor of a dispute over an academic evaluation and must attempt to resolve differences no later than February 15 for the previous fall semester or winter intersession; and no later than September 15 in cases of end-of-term evaluations for the previous spring semester, spring intersession, or summer term.

In cases of an evaluation made known to a student during the term, the student must notify an instructor of a dispute over an academic evaluation and must attempt to resolve differences no later than 15 calendar days (excluding Saturdays, Sundays, and University holidays from classes) after the results of the evaluation are made known to the student. If a student fails to notify an instructor or fails to attempt resolution within the appropriate time limit, the Board shall deny any request for a hearing on the claim unless, in the view of the Board, the student has been prevented from complying with the appropriate time limit (as, for example, in the case of a student being called into military service).

(c) The filing of a written request for a hearing on a claim before the appropriate Academic Appeals Board shall be within 10 calendar days (excluding Saturdays, Sundays, and University holidays from classes) following the day when the attempts at resolution in paragraph (b) above are completed. The Board shall deny any request for a hearing on a claim that does not meet this deadline unless, in the view of the Board, exceptional circumstances exist whereby the student is prevented from filing the claim. Furthermore, if in the judgment of the Board, the case is deemed to be without merit or already has been satisfactorily resolved in the depart-ment, the Board may refuse the student a hearing.

(d) Each board shall be given the responsibility of establishing its own rules of procedure. Such rules as it establishes must be consistent with the full protection of the rights of all parties involved.

(e) Meetings of a board may be closed to the public.

(f) If a board fails to achieve a settlement mutually satisfactory to the parties involved, it will recommend a means of settling the dispute to the executive committee (or comparable body) of the college, where final disposition of the case will be made.

Contact specific college for Academic Appeal procedures or refer to their web site where available:

College of Allied Health:

http://www.ah.ouhsc.edu/main/policies_procedures.asp

Graduate College:

http://www.admissions.ouhsc.edu/handbook/StudentHandbook.pdf

College of Medicine:

http://www.medicine.ouhsc.edu/policy/index/pdf (Education Policies)

College of Nursing:

http://nursing.ouhsc.edu/pdf_files/Bulletin-2.pdf (page 12)

College of Dentistry:

http://dentistry.ouhsc.edu/intranet-Web/OUCOD/Bulletin/AcadPol.html

College of Public Health:

(see Graduate College)

College of Pharmacy:

 http://www.oupharmacy.com/committee/#edu

Academic Probation and Suspension (University Policy)

Students not maintaining satisfactory progress will be placed on academic probation for one semester, at the end of which time they must have met the minimum standard required to continue as a student in good standing. However, a student enrolled on probation may be continued on probation provided he/she makes a 2.0 grade point average on that semester's work. A student enrolled on probation who fails to raise his/her cumulative grade point average to a minimum requirement or make a 2.0 grade point average on work taken while enrolled on probation will be suspended for poor scholarship.

Students suspended for academic reasons are ineligible for readmission until after one full semester has elapsed following the date of suspension. If approved, the readmission is on academic probation. Any student who has been suspended should contact Admissions and Records for instruction.

Regulations concerning admission, readmission, probation and suspension of undergraduate students are administered by the Committee on Academic Regulations, of which the Vice Provost of Academic Affairs is chairperson.

The regulations of various colleges, established by the faculty, are administered by the deans concerned:

a. After a student has been readmitted to the university following suspension, he/she must meet any specific conditions established by the dean of his/her college for retention in that college.

b. A student who fails to meet college requirements may be placed on probation in his/her college or denied enrollment in that college.

For policy regarding a specific college's semester/summer and suspension, please refer to that college's dean's office.

Academic Misconduct

The Academic Misconduct Code describes academic misconduct as including cheating, plagiarism, fabrication, fraud, destruction, bribery or intimidation; assisting others in any act proscribed by this Code; or attempting to engage in such acts. The policy and procedures regarding dishonest work and definitions of each type of academic misconduct as noted above are detailed in the Academic Misconduct Code which may be found in Appendix C of the Faculty Handbook (http://www.ouhsc.edu/provost/documents/FacultyHandbookOUHSC.pdf).

It is the responsibility of each faculty member and each student to be familiar with the definition, policies, and procedures concerning academic misconduct as cited in the Academic Misconduct Code.

Academic Work Load

There are limits on how many credit hours a student may enroll in each semester. Undergraduate students may enroll in up to 20 hours during the fall and spring semesters and up to 10 hours in a summer session. Graduate students may enroll in up to 16 hours in the fall and spring semesters and up to nine hours in a summer session. Even with the dean's approval, no undergraduate student may enroll in more than 24 hours during a fall or spring semester, or more than 12 hours in a summer term.

Add/Drop Instructions

There is no charge to add or drop courses. Once the signed enrollment form has been submitted to the Office of Admissions and Records to make changes, a Add/Drop form is required. This form is also used to (1) add a course, (2) drop a course, (3) change sections, (4) change the credit hours of a variable credit course, (5) change enrollment from "credit" to "audit," or (6) change enrollment from "audit" to "credit."   For and Add/Drop form, see http://www.admissions.ouhsc.edu/Forms/a-d.pdf.

Admission/Enrollment as a Special Student

Special students must be admitted prior to enrollment.  For further information concerning the admissions process, contact the HSC Office of Admissions and Records, 271-2359.

The admissions deadline (for special students only) is 2 weeks before the first day of class. Enrollment as a special student is subject to the approval of the Registrar, the instructor(s), and the Graduate College Dean.  Enrollment must be completed by the last day of enrollment in any term.

Administrative Withdrawal

An administrative withdrawal (AW) may be assigned to indicate that a student has been involuntarily withdrawn by the institution during the designated semester for disciplinary or financial reasons or inadequate attendance.  Such institutional penalties must follow formal institutional procedures.  Administrative withdrawals are GPA neutral.

Alumni Application

All candidates for graduation are to complete an Alumni Card.  At the end of the semester, completed cards are forwarded to the Alumni Office on the Norman campus by the Office of Admissions and Records.  Students may obtain this card from the college or department.  It is to be completed at the beginning of the semester in which the student will be eligible for graduation, then it must be submitted to the college or department.

Attendance/Graduation Verification

The Office of Admissions and Records provides verification of a student's enrollment status which may be necessary to obtain deferments on school loan repayments, reduced insurance rates, or other purposes.  For further information contact the Office of Admissions and records, BSEB 200 at 271-2359.

Auditing Courses

Audit enrollment is for non-credit and used by students who want to take a class for information, not to count toward a degree.  Students enrolling as an auditor must meet guidelines as outlined below.  Enrollment as an auditor is permitted in all courses, subject to the approval of the instructor(s) and the dean of the college in which the course(s) is offered.  Enrollment as an auditor must be completed by the last day of enrollment in any term.  Enrollment as an auditor is indicated with an "AU" or "W" grade on the student's permanent academic record and no credit/clock hour value designated.

Fee charges and refund policies for audit enrollments are the same as for credit enrollments. 
A student enrolled "exclusively" as auditor may withdraw only during the fee refund period and the enrollment will be canceled.  No entry will be made on a permanent academic record.

In accepting a student as an auditor, it becomes the responsibility of the instructor to make clear to the student the instructor's requirements for the audit enrollment.  For example, if the student is to attend regularly, to participate in specific class exercises, perform experiments, take tests, etc. this must be relayed to the student at the time permission is given to enroll as an auditor.  Satisfactory completion of the audit enrollment is identified as an "AU" grade.  An instructor, at his/her discretion, may assign a "W" grade to an auditor who, in the instructor's opinion, did not perform according to the specific requirements as identified at the time of enrollment.  Students enrolled exclusively as an auditor may change their enrollment to credit," providing the student gains admission to the university during the first two weeks of class of a semester or the first week of class of a summer session with the approval if the instructor(s) and appropriate college dean.

A change of enrollment from credit to audit may be made no later than the end of the sixth week of class of a semester or the end of the third week of class of a summer session, providing the student is passing and receives the approval of the instructor and dean.  A change of enrollment to audit supersedes the original enrollment for credit, and no withdrawal from the credit enrollment is posted to the student's permanent record.  For more information, contact the Office of Admissions and Records, BSEB 200 or 271-2359.

Cancellation of Courses

Whenever the number of enrollments in a course is considered insufficient to warrant offering, the university reserves the right to cancel the course and refund all fees paid for that course. The department offering the course should notify Admissions and Records of the decision to cancel the course and notify the students who have enrolled so that they can process a change of schedule form, be properly removed from the course and receive a complete refund of the fees paid for that course.

Cap and Gown

Representatives from the university Bookstore on the Norman campus 325-3511 visit the Health Sciences Center several times prior to spring commencement so students can rent caps and gowns and order graduation announcements.

Students are encouraged to contact their college regarding other vendors and dates the university bookstore will be at the Health Sciences Center.

Students who completed degree requirements during the summer or semester prior to spring commencement may participate in the commencement exercises. Students who will complete or expect to complete requirements prior to or by the end of the following summer session may also, with the academic dean's permission, participate in the spring commencement.

Change of Address or Name

Students must complete a "Student Information Change Request" form, which may be obtained in Admissions and Records, in their academic department or college office of student affairs. Once the form has been completed, it must be submitted to the Enrollment Section in Admissions and Records, where the student's information is changed. Copies of the changes are forwarded to the appropriate department, i.e., college, advisor, bursar, parking, financial aid, student loans. 

Change of College and/or Major

When a student desires to change or apply to another major or degree at OUHSC, he or she must obtain a Change of College, Major or Degree Option form from his/her dean's office or Admissions and Records. As instructed on the form, the student must complete the necessary section, secure necessary information and signatures from accepting college/program and releasing college/program and return to Admissions and Records.

Class Attendance

Only students who are officially enrolled (either for credit or as an auditor) may attend class. Each student is responsible for the content of courses in which they are enrolled. Specific policies concerning attendance requirements and announced and unannounced examinations are the responsibility of the individual instructor. If absences seriously affect a student's class work, the instructor is required to report this fact to the appropriate dean, who will transmit the information to the Office of Admissions and Records. Classes are not to be dismissed or rescheduled for extracurricular functions.

Dropping Course(s) Procedures

Dropping a course at the Health Sciences Center refers to dropping one or more courses without completely withdrawing. (See "Withdrawal Procedures" to completely withdraw from the Health Sciences Center.) To drop a course, students should initially contact their Student Affairs office. Graduate students should contact their department, and special students or auditors should contact the Office of Admissions and Records. 

See the Academic Calendar (http://www.admissions.ouhsc.edu/academiccalendar.html) for deadlines on dropping courses and refunds. For an Add/Drop form, go to http://www.admissions.ouhsc.edu/Forms/a-d.pdf.

Enrollment Cancellation

Any student who enrolls in courses at the University of Oklahoma, becomes obligated for payment of fees and tuition for those courses; however, if an enrolled student cancels his/her enrollment prior to the first day of classes, any indebtedness for the enrollment is avoided. To cancel an enrollment, contact the Office of Admissions and Records, BSEB 200, 271-1539. No record of a canceled enrollment will be made on the student's academic permanent record (transcript). After classes have begun, students must withdraw from their enrollment. 

Enrollment Holds

Students with an ENROLLMENT HOLD will not be permitted to enroll until the hold is released. The student should contact the department that placed the enrollment hold. There will be a $20 late enrollment fee assessed for all enrollments completed after 5 p.m. on the last day of regular enrollment.

Enrollment Instructions

Enrollment forms and class schedules are in departmental offices. Students should report to their departmental office to begin enrollment unless notified of more specific instructions. GRADUATE UNCLASSIFIED students should report to the Graduate College office to begin enrollment. Students enrolling as "SPECIAL" or "AUDITORS" must report to the Office of Admissions and Records to begin enrollment.

PLEASE NOTE! Enrollment is not complete until an enrollment form signed by student and advisor is submitted to the Office of Admissions and Records. Enrollment forms received in the Office of Admissions and Records after 5 p.m. on the last day of regular enrollment is considered late; therefore, a $20 late enrollment fee is assessed to the student.

Environmental Health & Safety Procedures & Precautions

An extensive guide has been developed for students outlining safety and health practices and environmental protection procedures that have been established on the OUHSC campus which includes how to obtain information about the products and chemicals they may be working with; methods to prevent injuries, chemical exposures, and spills; and emergency procedures. Contact the Environmental Health and Safety Office (EHSO) 271-3000 or view it on the EHSO web site at http://w3.ouhsc.edu/ehso .

Extrainstitutional Learning (Advanced Standing)

Students desiring to seek college credit for a course by examination may obtain an application for Advance Standing Examination from Admissions and Records. Undergraduate Allied Health and Undergraduate Nursing students may obtain the application in their Student Affairs offices. The student must complete the top of the form and submit it with a check for the appropriate amount to their Student Affairs office within their college. At that time, a student affairs official checks the student's academic record to ensure that the student is eligible to take the examination(s), then obtains the appropriate signatures. Student Affairs then forward the check to the Bursar's Office and makes arrangements with the academic department and the student for a time and place for the examination. Following the examination, the results will be noted on the form, which will then be forwarded to Admissions and Records.

Institutional charges for evaluating advanced standing will be based upon the actual costs of administering the evaluations. Contact the appropriate Student Affairs office to ascertain this cost.

Advanced Standing Credit awarded to a student at the University of Oklahoma Health Sciences Center must be validated by successful completion of 12 or more upper division credit hours specified by the OUHSC degree program before being placed on the student's official transcript. The neutral grade of satisfactory (S) will be assigned to credit earned through departmental advanced standing examinations.

Full-Time Enrollment

To be considered full-time at the undergraduate or graduate level, a student must be enrolled in at least the following number of credit hours: In the fall and spring semesters, undergraduate students must be enrolled in 12 hours and graduate students 9 hours. In the summer session, undergraduate students must be enrolled in six hours, graduate students four.

Dental, medical, physician associate, and pharmacy students are considered to be enrolled full-time. In the event these students are required to repeat one or more courses, the enrollment status will be determined on a percentage basis.

The term "enrolled" does not include exempt or audit hours, credit earned through correspondence or credit by advanced standing examinations.

Grading Regulations Relative to Incompletes

An "I" (incomplete) received following the close of a semester or summer session is a temporary grade caused when a student, for reasons satisfactory to the instructor, is unable to complete certain requirements of the course by the end of the term. Any student receiving an "I" should contact the instructor, who will indicate what must be done to complete the course and set a time limit for completion. The time allowed may in no instance exceed one calendar year. If by the end of the year no change in grade has been submitted, the grade of "I" will become permanent. After a grade of "I" has become permanent, a student may reenroll in the course. Credit for courses in which a student has received an "I" at the University of Oklahoma cannot be completed at or transferred from another institution.

Grading Regulations Relative to Withdrawals and Drops

For students withdrawing from all courses in the first two weeks of class (the first week of a summer session), no grade is recorded. For complete withdrawals occurring after the second week of class (first week of summer), the instructor will assign a grade of " "W" or "F" for each course.

Students withdrawing from one or more courses but not all courses in the first two weeks of class (first week of summer), no grade is recorded; from the third week through the sixth week of class (second and third week of summer), a "W" will be assigned to each dropped course. From the seventh through 10th week (fourth and fifth week of summer) the instructor of each course dropped will assign a "W" or "F." Beginning with the 11th week of the semester (sixth week of the summer session) through the last day of classes, courses may be dropped only by direct petition to the Dean of the student's college. Students who drop a course with permission of the dean will receive a final grade of "W" or "F" at the discretion of the instructor of the course dropped.

Grading System

Students' grades in all courses are filed in the Office of Admissions and Records and become a part of the official records of the university.

The grades awarded are A, B, C, D, F, I, S, U, W, X, Y, AS, AU, AW, EX, and under certain conditions, P and NP. The passing grades used are A, B, C, and under certain conditions, P and S. Non-passing grades are F, U and NP. The grade of "W" (withdrawal) is a neutral grade assigned when the student is passing at the time of withdrawal. A student who withdraws from a course with failing grades will receive the grade of "F."

The grade of "A" (highest grade) is given for work of exceptional quality. The grade of "D" is the lowest grade for which credit is given in any undergraduate college and means that although in the judgment of the instructor credit should be allowed for the course, the degree will not be conferred upon a student whose work is all of that level. In the Graduate College, however, the grade of "D" is failing insofar as credit toward a degree is concerned, but credit in the course will be recorded to be used only to satisfy prerequisite requirements and/or requirements for certificates.

The grade of "S" (satisfactory) is a neutral passing grade. The grade of "U" (unsatisfactory) is used to indicate that no credit will be given for the course. These grades may be used for seminar courses, provided they are taught on a noncompetitive basis and all students in the class are graded on this basis. The "S" grade is the only passing grade accepted for special problem courses, individual research, and directed reading courses.

An "I" grade (Incomplete) is a neutral grade. It is not an alternative to an "F," but is intended as a temporary grade to be used when a student who, for reasons satisfactory to the instructor, is unable to complete certain identifiable requirements of a course and who cannot be assigned any other grade. Typical instances might be absence from a final examination due to illness or inability to submit a term project due to extenuating circumstances. "Incomplete" is not an acceptable explanation of the "I" grade. The instructor will indicate to the student what must be done to complete the course and set an appropriate time limitation. However, the time allowed may not exceed one calendar year from the end of the term in which the student received the "I" grade.

If by the end of one year no change in grade has been submitted, the grade of "I" will become permanent on the student's record. After a grade of "I" has become permanent, the student may reenroll in the course. Credit for courses in which a student has received a grade of "I" at the university cannot be completed at another institution for transfer back to the Health Sciences Center. If the student graduates with a grade of "I" on the record, it becomes permanent.

An "X" is a neutral conditional grade indicating that satisfactory progress is being made on thesis and dissertation research courses 5980 and 6980. It is a complete grade whenever the final entry is either "S" (satisfactory) or "U" (unsatisfactory). An intermediate grade of "U" indicating unsatisfactory progress in thesis or dissertation research may be given if circumstances warrant.

The grade of "F" (failure) is calculated in the grade point average and carries a value of 0. Students who receive an "F" grade in a required course must, if possible, register for the required course again the first time it is given. Any student presenting credit from another institution for a course in which he previously failed at the Health Sciences Center will not receive credit for such course except through validation by the department in which the course was originally failed.

The grade of "P" (pass) is not a grade assigned at the Health Sciences Center; however, it may appear on intercampus enrollment. "P" is a neutral grade insofar as the grade point average is concerned but it indicates the student enrolled in and received credit for the course. "P" hours are included in hours attempted and hours earned.

The grade of "W" (withdrawal) is a neutral grade indicating that the student was enrolled in but withdrew from the course. A "W" will not be recorded if the student's withdrawal is within the first two weeks of a semester or the first week of a summer term, nor will any record be maintained on the student's permanent record.

The grade of "Y" denotes a yearlong course that begins in one term and ends in the next term. The Colleges of Dentistry and Medicine commonly use this grade.

The grade of "EX" indicates that a student is exempt from a required course because the student has earned equivalent credit.

The grade of "AW" (administrative withdrawal) may be assigned to indicate that a student has been "involuntarily" withdrawn by the institution during the designated semester for disciplinary or financial reasons or inadequate attendance. Such institutional penalties must follow formal institutional procedures. Administrative withdrawals are GPA neutral.

An "AU" grade is used to indicate satisfactory completion of an audit enrollment. An instructor may assign a "W" grade to an auditor who, in the instructor's opinion, did not perform according to the specific requirements as identified to the student at the time of enrollment.

Plus/minus grades are not recognized at the HSC.

Graduation Ceremony

Health Sciences Center students (graduate and undergraduate) participate in commencement in Norman each spring. Individual colleges hold convocations following commencement. Students completing degree requirements during the summer or fall may participate in the May graduation exercises the following year. Even though there is no graduation exercise in August or December, diplomas are awarded three times a year. Students should complete the graduation application and alumni forms at the time they enroll for their last semester. Medical, dental and Doctor of Pharmacy students have independent commencement ceremonies.

Graduation Fee

All students graduating from the University of Oklahoma Health Sciences Center must fill out an Application for Graduation and pay a graduation fee before their degree can be officially conferred and a diploma issued. Applications should be picked up at the student's college office, completed and returned to the Office of Admissions and Records for fee payment as follows (subject to change): Bachelor's Degree - $20; Master's Degree - $25; Doctoral Degree (Ph.D., Dr.P.H.) - $30; Professional Degree (M.D., D.D.S., Pharm.D.) $40; Microfilming dissertation $54.

Degree candidates should keep in mind the following dates for graduation fee payments: fall-- October 1; spring-- March 1; and summer-- July 1.

All inquiries regarding graduation should be directed to the Office of Admissions and Records, 271-1537.

Graduation Guidelines

Below is the Policy Guideline for Implementing Graduation:

 1. A deadline to complete the "Application for Graduation" and pay graduation fees has been established for each semester and summer session. The dates are October 1 for Fall graduates, March 1 for Spring graduates, and July 1 for Summer graduates. Candidates must apply for their diploma and pay the appropriate graduation fee prior to degree conferral and receipt of the diploma. It is the responsibility of the college and the student to make sure that the appropriate application is submitted to the Office of Admissions and Records.

2. For students who have not paid all of the tuition and fees by the end of the term, the degree will not be posted to their academic record and a diploma will not be issued until their tuition and fees are paid. Once these are paid in full, the degree will be posted and the diploma issued with the term in which the student completed degree requirements.

3. Students declared as degree candidates after the deadline date will not appear in the Commencement Program of Degree Candidates, but will appear in the official publication of Degrees Awarded if indeed they complete their degree requirements.

4. Diplomas will be ordered by the Office of Admissions and Records following the colleges submitting their list of "degree candidates."

5. The date of graduation for each term will normally be the last day of examinations in the fall, the date of commencement in the spring and the last day of classes in the summer. (The calendar in the "Class Schedule Bulletin" indicates the specific date.)

6. To entitle the student to graduate as of the established date, all academic work required for the degree must be satisfactorily completed prior to the first day of classes of the next semester or summer session, with the following exceptions:

a. Students completing degree requirements by enrollment in internship or OU's professional programs which are in session during the graduation term and extend beyond the university's cutoff date.

b. Students completing degree requirements by enrollment in another institution during the graduation term when the other institution's semester or session runs concurrent with, but extends beyond the university's cutoff date.

Such students (a and b above) will be counted with the graduates of that term, but their diplomas will be held until the official records of the required work have been filed with the university and the student is officially cleared for graduation.

c. Graduate students completing degrees that require a thesis or dissertation are given an additional "grace period" of up through the last day of late enrollment of the next term to complete all requirements (including the microfilming fee and the deposit in the Library of their thesis or dissertation) and are not required to enroll for that term. The diploma and the official date of graduation will be that of the term in which all requirements were met.

If the student has not completed requirements by the end of the last day for enrollment, he/she must enroll again in a minimum of two semester hours of thesis or dissertation and his/her diploma will be issued for that term.

7. All official records required for clearance of graduation requirements must be filed with the Office of Admissions and Records prior to degree clearance.

8. Diplomas will be ordered under the name carried on the student's official academic record at the time of graduation. Variations are allowed such as adding a maiden name and/or dropping the full first or middle name and using an initial. The last name and either the first or middle name must be spelled out so that the name on the diploma and the academic record can always be matched. The adding of a suffix is acceptable providing the student completes a "Change of Name" form with evidence of the suffix being part of their legal name.

Students who want to make changes as to how their name appears on their diploma must make that request in writing to the Office of Admissions and Records at the beginning of the term in which they anticipate graduation. Students who request a legitimate name change after diplomas have been ordered will be required to pay an additional cost for the reprinting of the diploma.

Married names cannot appear on the diploma if the marriage has not taken place at the time of the diploma order. However, students who change their names prior to the graduation date may request a new diploma at their expense.

9. Should a student complete all academic requirements for graduation and apply for the diploma at a time during the term other than at the end of the term, the student will be entitled to receive from their graduating college a certified statement of completed degree requirements bearing the date academic requirements were completed. Such a statement will be entered on a student's permanent academic record when the Office of Admissions and Records receives notification from the college.

10. Should a degree candidate fail to successfully complete graduation requirements as of the graduation date for which the student applied, the student's name will be deleted from the list of graduates for that term and the student needs to apply for graduation again. The graduation fee the student has already paid will apply toward the new application.

11. Should a student qualify for graduation with both "College Distinction" and "University Honors," the student will be graduated with "Honors." Undergraduate degrees can be awarded with the following designations: With Distinction, With Special Distinction, Cum Laude, Summa Cum Laude and Magna Cum Laude.

12. In the event a diploma is to be reissued, the original diploma will be returned to Admissions and Records prior to releasing the new diploma. A lost, stolen or destroyed diploma may be replaced by submitting a notarized affidavit and a $15 replacement fee to Admissions and Records.

Honors Program

The Honors Program offers academically talented undergraduates the opportunity to enroll in honors-designated courses which lead to a degree cum laude, magna cum laude, or summa cum laude. The educational opportunities include honors-designated sections of lower-division courses (Norman campus only), division honors seminars and colloquia, and honors reading and research courses. The goal of this program is to challenge academically talented students and to enable them to attain deeper understanding of and greater degree of commitment to their intellectual goals. To graduate with honors, students must satisfy requirements of their degree-granting college and their department as well as satisfying the requirements of the OU Honors Program. Students who successfully complete all requirements of the university's Honors Program and who attain a cumulative OU grade point average of at least 3.8 will be granted summa cum laude; those with cumulative OU grade point average of at least 3.6, but less than 3.8, will be graduated magna cum laude; and those with cumulative OU grade point averages of at least 3.4, but less than 3.6, will be graduated cum laude.

Students interested in the Honors Program should contact the Vice Provost for Academic Affairs at 271-2359.

Insufficient Enrollment

Whenever the number of enrollments in a course is considered insufficient to warrant offering, the university reserves the right to cancel the course and refund all fees paid for that course. The department offering the course should notify the Office of Admissions and Records of the decision to cancel the course and notify the students who have enrolled so they can process a change of schedule form, be properly removed from the course and receive a complete refund of the fees paid for that course.

Late Registration

A student who registers in courses after the beginning of class will be required to pay a late registration fee. No student will be permitted to register or, if already registered, to add a new course to a schedule after the second week of classes in the fall and spring semester or after the first week of classes in a summer session. After 5 p.m. on the last day of regular enrollment, enrollment will be considered late; therefore, a $20 late enrollment fee will be assessed to the students.

Leave of Absence

Students may request a leave of absence. If granted, the student will be allowed to remain out of school for no more than one academic year. For example, if a student completes the fall term and is granted a leave of absence beginning the next spring term, the student may remain on leave of absence for the spring semester, the summer session and the following fall semester, but enrollment will be required by the next spring semester. The major department and the college must approve a leave. Graduate students must get approval from the Graduate College dean.

If a student doesn't reenroll for a term, a leave of absence must be granted or readmission will be required for future enrollment.

Norman Campus Courses

To enroll in Norman campus courses, Health Sciences Center students must receive permission from their college. The HSC Admissions and Records Office processes most enrollments, adding and/or dropping courses. Norman campus courses will be listed on the HSC student's transcript. All tuition and fees are paid to the HSC Bursar, Service Center Building, Room 228, 1100 N. Lindsey, Oklahoma City. For further information, contact the HSC Office of Admissions and Records, 271-1539.

HSC students enrolling in courses offered through the Norman Campus College of Continuing Education (intersession and independent study courses) must contact OCCE at 325-1983 for enrollment and payment instructions.

ONENET Network

OUHSC students enrolling in courses through the ONENET network system should report to the Office of Admissions and Records, BSEB 200.

Prevention of Alcohol Abuse and Drug Use on Campus and in the Workplace

The University of Oklahoma recognizes its responsibility as an educational and public service institution to promote a healthy and productive environment. This demands implementation of programs and services which facilitate that effort. The university is committed to a program to prevent the abuse of alcohol and the illegal use of drugs and alcohol by its students and employees. The university program includes this policy which prohibits illegal use of drugs and alcohol in the workplace, on university property, or as part of any university-sponsored activities. To meet these responsibilities, University policy is located at http://admin-scb.ouhsc.edu/policy/policy/sec167.htm.

Release of Student Information and Access to Student Records

Information about students and former students gathered by the University of Oklahoma is of two types: (1) directory and (2) confidential.  Any office gathering such information and/or having custody of it shall release it only in accordance with this policy. When a student enters a university and furnishes data required for academic and personal records, there is an implicit and justifiable assumption of trust placed in the university as custodian of such information.  This relationship continues with regard to any data subsequently generated during the student's enrollment.

While the University fully acknowledges the student's rights of privacy concerning this information, it also recognizes that certain information is part of the public record and may be released for legitimate purposes. With these considerations in mind the University of Oklahoma adopts the following policy concerning the release of information contained in student records:

Directory Information:  This is information which routinely appears in student directories and alumni publications and may be freely released.  Upon written request by the student, directory information will be treated as confidential and released only with the student's consent.  Students may at any time request that directory information be treated as confidential and released only with their consent. Students should contact the Registrar at their specific campus location for the appropriate forms. Students should be advised that by withholding directory information, University officials are prohibited from releasing any form of information.  This means the status of students who apply for an auto loan, good student discount, or apartment lease, etc., cannot be verified by University officials. 

Directory information includes the following:

.Name, current and permanent home addresses, current and permanent telephone number.
.Electronic mail address
.Major field of study
.Current enrollment status
.Participation in officially recognized activities and sports
.Weight and height of athletic team members
.Dates of attendance
.Degrees and awards received
.Most recent previous school attended
.Photograph

Although not specifically included within the definition of directory information, the University permits faculty to post individual student grades and interim class evaluations provided the information is identified  by code numbers and does not identify the student.  Students who do not want this information released or posted must notify their instructor or the Registrar's office.

Confidential Information:  This is all other information contained in the student's educational record that can be released only upon the written consent of the student, with the following exceptions defined in the Family Educational Rights and Privacy Act of 1974, as amended, which waive prior student consent.

Disclosure of Education Records

(a) To school officials who have a legitimate educational interest in the records.  School officials are defined as follows:

.A person employed by the University in an administrative, supervisory, academic or research, or support staff position, including health or medical staff.
.A person appointed to the Board of Regents.
.A person employed by or under contract to the University to perform a special task, such as the attorney or auditor.
.A person who is employed by the University law enforcement unit.
.A student serving on an official committee, such as a disciplinary or grievance committee, or who is assisting another school official in performing his/her tasks

A school official has a legitimate educational interest if the official is:

.Performing a task that is specified in his or her position description or contract agreement
.Performing a task related to a student's education
.Performing a task related to the discipline of a student
.Providing a service or benefit relating to the student or student's family, such as health care, counseling, job placement, or financial aid
.Maintaining the safety and security of the campus
(b) To officials of another school, upon request, in which a student seeks or intends to enroll. Records will be forwarded upon request of the school official.
(c) To certain officials of the Department of Education, the Comptroller General, and State and local educational authorities, in connection with audit or evaluation of certain State or federally supported education programs.
(d) In connection with a student's request for or receipt of financial aid to determine the eligibility, amount, or conditions of the financial aid, or to enforce the terms and conditions of the aid.
(e) To State and local officials or authorities if specifically required by a State law that was adopted before November 19, 1974.
(f) To organizations conducting certain studies for or on behalf of the University.
(g) To accrediting organizations to carry out their functions.
(h) To parents of an eligible student who is claimed as a dependent for income tax purposes. (Proof of dependency is required.) Parents of international students are excluded.
(i) To comply with a judicial order or a lawfully issued subpoena, provided that the educational institution makes a reasonable effort to notify the student of such prior to compliance.
(j) To appropriate parties in a health or safety emergency.
(k) To individuals requesting directory information so designated by the University.
(l)To notify the alleged victim of the results of any disciplinary proceeding conducted by the University against an alleged perpetrator of a crime of violence.

Confidential information shall be transferred to a third party, however, only on the condition that such party will not permit any other party to have access to the information without the written consent of the student.

Record of Requests for Disclosure

The Registrar maintains a record of all requests for and/or disclosures of information from a student's education records.  The record indicates the name of the party making the request, any additional party to whom it may be disclosed, and the legitimate interest the party has in requesting or obtaining the information.  The record may be reviewed by the eligible student.

When a student signs a release authorizing another party access to his or her educational record, that signed release, including identification of the individual and organization to which access has been authorized and the use of the data gathered, is maintained by the Registrar.  Student requests for copies of their own educational records (such as transcripts) are also retained by the Registrar simply as a record of the request having been completed.

Procedures to Inspect Education Records

Students may inspect and review their education records upon request to the appropriate records custodian or appropriate University staff person. Refer to the section within this policy that defines the type of records along with the location and name of the custodian.

Student should submit to the records custodian or an appropriate University staff person a written request which identifies as precisely as possible the record or records he or she wishes to inspect.

The records custodian or an appropriate University staff person will make the needed arrangements for access as promptly as possible and notify the student of the time and place where the records may be inspected.  Access must be given in 45 days or less from the date of receipt of the request.

When a record contains information about more than one student, the student may inspect and review only the records which relate to him or her.  Information that identifies the other student must be redacted.

Correction of Education Records

Students have the right to ask to have records corrected that they believe are inaccurate, misleading or in violation of their privacy rights.  Following are the procedures for the correction of records:

1. A student must ask the appropriate University official of the University of Oklahoma to amend a record. (Type of records, location and custodians are listed later in this policy.)  In so doing, the student should identify the part of the record to be amended and specify why the student believes it is inaccurate, misleading, or in violation of his  or her privacy rights.

2. The University may comply with the request or it may decide not to comply.  If it decides not to comply, the University will notify the student of the decision and advise the student of his or her right to a hearing to challenge the information believed to be inaccurate, misleading, or in violation of the student's privacy rights.

3. Upon request, the University will arrange for hearing and notify the student, reasonably in advance of the date, place and time of the hearing.

4. The hearing will be conducted by the Vice Provost for Academic Affairs.  The student shall be afforded a full and fair opportunity to present evidence relevant to the issues raised in the original request to amend the student's education records.  The student may be assisted by one or more individuals, including an attorney retained at his or her expense.  The University may be represented by University Legal Counsel.

5. The University will prepare a written decision based solely on the evidence presented at the hearing.  The decision will include a summary of the evidence presented and the reasons for the decision.

6. If the University decides that the information in the student's record is inaccurate, misleading, or in violation of the student's right of privacy, it will amend the record and notify the student, in writing, that the record has been amended.

7. If the University decides that the challenged information is not inaccurate, misleading, or in violation of the student's right of privacy, it will notify the student that he or she has a right to place in the record a statement commenting on the challenged information and/or a statement setting forth reasons for disagreeing with the decision.

8.The statement from the student will be maintained as a part of the student's education records as long as the contested portion is maintained.  If the University discloses the contested portion of the record, it must also disclose the student's statement.

Limitations on Right of Access

The University reserves the right to refuse to permit a student to inspect the following records:

1. The financial statement of the student's parents.

2. Letters and statements of recommendation for which the student has waived his or her rights of access, or which were maintained before January 1, 1975.

3. Records related to an application to attend the University of Oklahoma or a component unit or campus of the University if that application was denied.

4. Those records which are excluded from the FERPA definition of education records.

Refusal to Provide Copies

The University  has a policy which denies students copies of their educational records, including transcripts, under certain conditions. While the University cannot deny students access to their education records, students will be denied copies of those records in the following situations.

1. The student lives within commuting distance of the University of Oklahoma Health Sciences Center.

2. The student has an unpaid financial obligation to the University.

3. There is an unresolved disciplinary action against the student.

4. The education record requested is an exam or set of standardized test questions.

Fees for Copies of Records

Educational records are copied at $1.00 per page.  These fees are subject to change.  Postage may be added if applicable.  Transcript fees vary by campus.  Consult the Registrar's office at the appropriate campus location for fee information.

Parental Access to Student Academic Records

Parents of a dependent student may have access to grades and other confidential academic information under guidelines provided in the Family Educational Rights and Privacy Act of 1974. Access to this information is limited to parents who claim the student as an exemption on their federal tax return.  Each request for parental access must include a copy of the top portion of the parent's most recent tax return, showing the student's name, social security number, and dependent status.

Requests for specific grade or other academic information can be addressed to the appropriate Registrar. Campus addresses are listed later in this policy.

Oklahoma Open Records Act

The University of Oklahoma follows the Oklahoma Open Records Act.  The University of Oklahoma Board of Regents has approved a policy concerning the implementation of that act at the University.  For information concerning that policy, contact the Norman campus Office of Legal Counsel or HSC Associate Vice President for Health Sciences.

Types, Locations & Custodians of Educational Records

Type

Campus

Location

Custodian
 

Admissions

OU-Norman

Admissions Office, BH 127, 1000 Asp Ave., Norman, OK

Registrar

OUHSC

Registrar's Office, BSEB 200, 941 SL Young Blvd, OKC, OK

Registrar

OU-Tulsa

Registrar's Office, BSEB 200, 941 SL Young Blvd OKC, OK

Registrar

OCCE

Registration/Records, Continuing Education, 1700 Asp Ave, Rm B-4, Norman, OK

Registrar

Enrollment

OU-Norman

Student Records, Buchanan Hall, 1000 Asp, Norman, OK

Registrar

OUHSC

Registrar's Office, BSEB 200, 941 SL Young Blvd, OKC, OK

Registrar

OU-Tulsa

Registrar's Office, BSEB 200, 941 SL Young Blvd, OKC, OK

Registrar

OCCE

Registration/Records, Continuing Education, 1700 Asp Ave, Rm B-4, Norman, OK

Registrar  

Transcripts

OU-Norman

Student Records, Buchanan Hall, 1000 Asp, Norman, OK

Registrar

OUHSC

Registrar's Office, BSEB 200, 941 SL Young Blvd, OKC, OK

Registrar

OU-Tulsa

Registrar's Office, BSEB 200, 941 SL Young Blvd, OKC, OK

Registrar

OCCE

Registration/Records, Continuing Education, 1700 Asp Ave, Rm B-4, Norman, OK

Registrar  

Financial Records

OU-Norman

Office of the Bursar, Buchanan Hall, 1000 Asp, Norman, OK

Bursar

OUHSC

Office of the Bursar, SCB 118, 1100 N. Lindsey, OKC, OK

Bursar

OU-Tulsa

Office of the Bursar, SCB 118, 1100 N. Lindsey, OKC, OK

Bursar

OCCE

Continuing Education, 1700 Asp, B-4, Norman, OK

Bursar  

Progress Records

OU-Norman

Each Dean's Office and/or Instructor's Office

Dean and/or Instructor

OUHSC

Each Dean's Office and/or Instructor's Office

Dean and/or Instructor

OU-Tulsa

Each Dean's Office and/or Instructor' Office

Dean and/or Instructor

OCCE

Continuing Education, 1700 Asp, B-4, Norman, OK

Registrar  

Disciplinary Records

OU-Norman

Office of Student Affairs and/or Dean

VP of Stu Affairs or Dean

OUHSC

Registrar's Office, BSEB 200, 941 SL Young Blvd, OKC, OK

Registrar

OU-Tulsa

Registrar's Office, BSEB 200, 941 SL Young Blvd, OKC, OK

Registrar

OCCE

Office of Student Affairs and/or Dean

VP of Stu Aff &/or Dean  

Financial Aid

OU-Norman

Financial Aid Services, 731 Elm, Norman, OK

Director,  Financial Aid

OUHSC

Financial Aid Services, SU 301, 1106 Stonewall, OKC, OK

Director,  Financial Aid

OU-Tulsa

Financial Aid, BSEB 241, 941 S. L. Young Blvd, OKC, OK

Director,  Financial Aid

OCCE

Financial Aid Services, 731 Elm, Norman, OK73019

Director,  Financial Aid  

Health Records

OU-Norman

Goddard Health Center,620 Elm, Norman, OK 73069

Director, Stu Health Svc

OUHSC

Stu Health Serv, FMC, 900 N. E. 10th, OKC, OK

Director, Stu Health Svc

OU-Tulsa

Radiology, Roger C. Good, Ambulatory Care Center, 2815 S. Sheridan Rd, Tulsa, OK 74129

Coordinator, Tulsa Health Awareness Center

OCCE

Goddard Health Center, 620 Elm, Norman, OK 73069

Director, Stu Health Svc

Reasonable Accommodation

Policy - The University of Oklahoma will reasonably accommodate otherwise qualified individuals with a disability unless such accommodation would: pose an undue hardship, result in a fundamental alteration in the nature of the service, program or activity or cause undue financial or administrative burdens. The term "reasonable accommodation" is used in its general sense in this policy to apply to employees, students and visitors. The student must self-identify as an individual with a disability and provide appropriate diagnostic information that substantiates the disability. All diagnostic information is confidential; therefore, memos can be sent only at the student's request. Individuals who have complaints alleging discrimination based upon a disability should contact the Vice Provost for Academic Affairs in accordance with prevailing University discrimination grievance procedures.

Procedure

1.

Student must obtain official documentation from a physician, counselor, therapist, etc. This correspondence should include diagnosis and recommended accommodation.

2.

Student should meet with Vice Provost for Academic Affairs to request reasonable accommodation. At this meeting, official documentation and a completed Request for Reasonable Accommodation Form must be submitted (http://www.ouhsc.edu/provost/documents/FacultyHandbookOUHSC.pdf).  The Vice Provost for Academic Affairs office may be contacted for an appointment at (405) 271-2332.

3.

The Vice Provost for Academic Affairs will contact the student's college, in writing, regarding needed accommodation.

4.

If a change in accommodation is necessary, it is the student's responsibility to contact the Vice Provost for Academic Affairs to provide additional documentation requesting the change.

5.

Colleges unable or unwilling to comply should contact the Vice Provost for Academic Affairs

Residency Policy

All except bona fide residents of Oklahoma must pay a nonresident fee in addition to other fees and must meet nonresident admission criteria. Members of the armed services stationed in Oklahoma and their dependents are ordinarily eligible for non-resident fee waivers but must pay the nonresident application fee and are subject to nonresident admission criteria.

Any applicant presenting a transcript of credit from an educational institution outside of Oklahoma will be assumed to be a nonresident. It is the responsibility of each applicant to submit any question about resident status to the Admissions Office for a decision. A uniform policy concerning resident status exists for all state supported institutions of higher education in Oklahoma.

Students may view the residency policy at http://www.ouhsc.edu/admissions/respolicy.html   Once a petition (http://www.admissions.ouhsc.edu/Forms/respet.pdf) has been completed, it must be submitted to the Admissions Office for evaluation. The student will be notified of their residency status as well as Financial Aid, Bursar's Office, and the student's college.

Smoking Policy

In accordance with the state Smoking in Public Places Act, the University has established a Smoking in Public Places Policy. All facilities of the Health Sciences Center in Oklahoma City and Tulsa are smoke-free and on the Norman campus as indicated through the provision of this policy. All buildings owned or operated by the University of Oklahoma will be free from smoking as noted.

Definitions - "Building" is defined for the purpose of this policy as an enclosed, indoor area owned or operated by the University of Oklahoma and used by the general public, serving as a place of work for university employees or a meeting place for a public body (as defined in the Open Meeting Act OS 25, Section 304), including but not limited to offices, classrooms, laboratories, libraries, auditoriums, arenas, theaters, performance/exhibit halls, museums, meeting rooms, cafeterias and restaurants or public conveyances (including elevators, trolleys and buses).  "Smoking" means the carrying by a person of a lighted cigar, cigarette, pipe or other lighted smoking device.

Signs will be posted at all entrances to University buildings stating that the buildings are smoke-free.  Faculty, staff or students within the building may ask any person smoking in the building to refrain.

The above does not apply to: (1) any housing or residence facility owned or operated by the University, (2) space leased to others, or (3) outdoor areas unless specifically designated as non-smoking areas.

Tobacco products will not be sold on University property.

Standard for Scholarship (Regents' Policy)

The following standards relating to retention of undergraduate students at The University of Oklahoma have been established.  For continued enrollment in good standing a student must maintain a cumulative grade point average based on total hours of A, B, C, D and F grades attempted, indicated as follows: zero to thirty semester hours attempted requires 1.70; thirty or more semester hours attempted requires 2.0

A cumulative grade point average is based on all work attempted, both transfer and at the University of Oklahoma.  The standards indicated above are minimal. Each degree-recommending college may establish standards higher than these requirements for retention.

For the policies regarding a college's standards of scholarship, please refer to each college dean's office.

Student Responsibility

All colleges and universities establish certain requirements that must be met to earn a degree. These include course work in both general education and major areas, as well as compliance with academic standards and policies. Although college and departmental advisers are available to help students plan their programs of study, the individual student has a threefold responsibility in this regard: (1) to know his/her academic standing based on printed standards; (2) to know and satisfy the stated degree requirements; and (3) to know and observe academic deadlines, as printed in the official Class Schedule Bulletin.

Teachers English Proficiency

Title 70, O.S. Supp. 1982, Sections 3224 and 3225 provide that all instructors now employed or being considered for employment at institutions within the Oklahoma State System of Higher Education will be proficient in speaking the English language so that they may adequately instruct students. This law further provides that each college and university of the state system will provide an annual report to the president pro tempore of the senate and the speaker of the House of the Oklahoma Legislature by January 1 of each year setting forth certain English proficiency information. Finally, the law provides that any student may file a complaint of violation of this act with any state system president.

Any student may file a complaint of violation of this act with the Vice Provost for Academic Affairs at 271-2332.  The Vice Provost for Academic Affairs will investigate complaint and report said complaint(s) and disposition to the State Regents annually (70 O.S. Supp. 1982., Section 3225).

Transcripts

A student's permanent academic record is entirely a record of their own creation and the student is therefore entitled to a transcript, with the following exceptions. The university reserves the right to withhold a transcript, official or unofficial, for any financial indebtedness to the university or during the resolution of an alleged act of academic misconduct. The transcript reflects not only their courses and grades, but also their student status.

Permanent academic records for undergraduate and graduate work at the Health Sciences Center since the fall 1979 semester and permanent academic records for professional medical and dental work from the inception of the colleges are available from the Office of Admissions and Records on campus. Records for work completed at the Health Sciences Center prior to the fall 1979 semester, are on file at the Admissions and Records Office in Norman.

Whether records are totally on file at the Health Sciences Center, the Norman campus, or at both locations, requests for transcripts may be made from the Student Records in the Office of Admissions and Records at the Health Sciences Center. There is no charge for an unofficial or official transcript.  Once the transcript request is received, the normal processing time is 24 hours.

Veterans Policy  (tentative)

To comply with the US Federal Department of Veterans Affairs, effective Fall 2001 semester, the Office of Admissions and Records is changing the procedure for processing the Confirmation of Enrollment for Student Receiving Veteran Benefits form. It is the responsibility of each incoming veteran to pick up the Confirmation of Enrollment for Students Receiving Benefits from the veteran certifying official in the Office of Admissions and Records, BSEB 200. The form must then be taken to the college or department to be completed. The actual certification of the veteran's enrollment to start their educational benefits will not be processed until the completed and signed form is returned to the Office of Admissions and Records. If you have any questions, call (405) 271-1539. 

Withdrawal Procedures

Withdrawing from the Health Sciences Center refers to withdrawing from all enrolled courses for a given term. (See "Dropping Course Procedures" to withdraw from one or more courses without completely withdrawing.)

Students withdrawing after classes begin should initiate their withdrawal by meeting with their Student Affairs official. Graduate students should initially contact their department, and special students or auditors should contact the Office of Admissions and Records. 

Withdrawal for False Information

Falsification of information, including but not limited to, false transcripts, test scores, information on application materials, or withholding information about colleges attended will make an individual ineligible for admission or result in expulsion.

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