Financial Services

OUHSC Campus

Payroll Services

Frequently Asked Questions

When do I get paid?

Regular salaried and hourly employees are paid on the last working day of the month. Temporary and special-pay employees are paid on the 12th of the month. If the 12th falls on a weekend or bank holiday, payday will be the previous work day.

OUHSC will change from monthly to biweekly pay in May 2015. This means that May 29, 2015 will be the last monthly check that employees in OUHSC programs will receive. On June 26, 2015, employees will receive a check for time worked June 1st-June 13th. More information regarding this change is available at

Where do I pick up my paycheck?

First, verify with your bank if you received a direct deposit of your check. If your check has not been deposited, current payroll checks are available for pick-up at the Bursar office on the first floor of the Service Center Building. 3 days after each payday, checks can be picked up in the Payroll Services office in the Service Center Building Room 105.

Can I have my check direct deposited?

Direct deposit is mandated for state government employees. You must complete the direct deposit form within 15 days of hire or you will be defaulted to the PayCard. Click here to find the Direct Deposit Form. Submit the completed form to Human Resources on the first floor of the Service Center Building.

When and where do I receive my Earnings Statement (check stub)?

Earnings Statements are available to employees on the Employee Self Service website. If you are not receiving your earnings statement, contact your Departmental Payroll Coordinator.

How are taxes calculated?

Taxes are figured using tax tables provided by the federal and state government. The calculations are based on the amount of pay, the pay period, and the allowances you claimed on your W-4. If you receive more money than usual during a particular pay period this could move you to a higher tax table causing more taxes to be withheld for the pay period.

Why were no federal taxes taken out?

Depending on how much you are paid and the exemptions you claim on your W-4, your gross earnings for a pay period may not be enough to put you in the lowest tax table. When this happens, you may not pay enough or any federal taxes. If this should be the case on many of your paychecks, you may wish to visit with a Tax Accountant to discuss other options for paying additional taxes. That way you won't be surprised with an amount due when you figure your income taxes at the end of the year.

What are FICA taxes and why do some employees not pay this type of tax?

FICA taxes are Medicare and Social Security taxes. IRS permits certain students to be exempt from paying FICA (social security taxes) who work at the college they are attending pursuant to Internal Revenue Code 3121(b)(10). International students who maintain their student visa responsibilities are not subject to FICA taxes pursuant to Internal Revenue Code 3121(b)(19) until they meet substantial presence (in U.S. for more than five years). At this point they become subject to the same FICA rules that apply to U.S. students.

What is a W-2 and when are they mailed out?

A W-2 is a wage and tax statement. The W-2's are prepared after the end of the calendar year and must be mailed to the employee by January 31st.

How do I request a duplicate W-2?

Requests for prior year duplicate W-2's are not accepted before February 15, of the current year. Requests are processed one day a week and will be mailed to the employee unless otherwise specified. To avoid having your W-2 sent to the wrong address, please be sure to update your address through your campus Employee Self Service prior to December 31st.

How do I change my state or federal tax information?

If you are an active employee you can change your tax information by filling out and submitting a W-4 Form to Payroll Services.