Oklahoma City and alternate site students will need to complete the registration process only one time, unless they change degree programs. This initial registration process includes three steps:
- Complete a Pre-Registration Form.
- Allow your Academic Resource Coordinator (ARC) to review your form and documentation, following our Documentation Guidelines.
- Schedule an intake appointment using the Bookings link provided by the ARC.
Pre-Registration Form
To initiate a request for academic or clinical accommodations on the basis of a disability, or modifications due to a temporary medical condition or pregnancy, please complete this OU-Health Sciences and Alternate Site Student Accommodation Services (SAS) Pre-Registration Form.
For OU-Tulsa students, taking courses only in Tulsa, please complete the OU-Tulsa Pre-Registration form, found here.
OU-Health Sciences and alternate site students who have already completed the registration process with SAS can simply renew their accommodations each semester, following the processes outlined on our Renewing Accommodations webpage.
Documentation Guidelines
Once your pre-registration form, with your documentation attached, is received, our ARCs will review your submission within five to seven university business days. If additional documentation is needed, a member of our team will notify you via your OU or OUHSC email account.
Generally, documentation is submitted within the Pre-Registration Form. However, it can also be emailed to OU-Health Sciences SAS at any time. Please note that until we have both the pre-registration form and the documentation, the review process cannot commence.
Diagnostic documentation of a disability should include:
- Letter provided on the medical or mental health professional's letterhead
- Name and qualifications of the treating professional
- Names of any diagnostic tests or tools administered
- Test results and summary report, diagnosis, and prognosis
- Statement of how the disability impacts the student's academic performance (strongly recommended)
Commonly, diagnostic documentation also includes, but is not limited to:
- Letters or reports from psychological, neuropsychological, or psychiatric providers
- Medical specialist reports, including audiological, ENT, or ophthalmological reports
- Patient portal documents, if they include the diagnosis and prognosis and meet other general guidelines above
SAS is unable to accept disability information presented on a prescription pad or a document with no identifying information about the healthcare provider.
Modifications for Temporary Medical Conditions or Pregnancy/Title IX:
- Modifications may be granted, temporarily, for medical conditions and pregnancies.
- For temporary medical conditions, documentation should include the expected length of the temporary medical condition.
- For pregnancies, documentation should include the expected due date.
- Updated documentation will be required to extend modifications beyond the initial semester they are issued.
For additional information on documentation guidelines at the University of Oklahoma, please refer to the Documentation Guidelines on our partner office's website - the Accessibility & Disability Resource Center (ADRC).
Intake Appointment
Once Student Accommodation Services (SAS) has reviewed your pre-registration form and supporting documentation, you will be emailed with a link to schedule an intake appointment. This Bookings link will show the availability of your Academic Resource Coordinator. When you book the appointment, a Microsoft Teams meeting link will be automatically established. Please remember, that accommodations or modifications will not be officially in place until you attend this intake appointment.